Information for CEPP Funding Recipients

Funding Agreement

Following approval of an application, the grant recipient will be notified and subsequently sent a Funding Agreement to sign.

The Funding Agreement sets out the terms and conditions of the grant as well as the schedules outlining disbursement amounts, funded activities, deliverables and deadlines.

Please note that it is very important that the recipient ensures that their contact information is always up to date during the term of the funding agreement.

Check In Reports

Grant recipients are required to submit Check-In Reports to the CEPP Program Manager summarizing progress made on the activities funded under the grant on a monthly or quarterly basis. The reporting frequency is outlined in Schedule B of the Funding Agreement. Check-In Reports should be brief but should have sufficient detail including disclosure of any challenges the project is facing and any new developments or variances from the Funding Agreement, Application or last Check-in, including changes to the budget or activities.

Change Requests

In certain circumstances, an extension of deliverable due dates may be required. In this case a change request is required. Please contact the CEPP Program Manager for further details.

Submitting Deliverables

Schedule B in the Funding Agreement lists all the deliverables that a grant recipient is responsible for submitting to the CEPP to demonstrate progress on or completion of the funded activities provided for in the agreement.

The due dates for the Deliverable Submission Packages are listed in Schedule B of the Funding Agreement. If you have any questions about submitting grant deliverables, contact your CEPP Program Manager.

Deliverables Package Templates

These documents are all important components of your Deliverables Submission Package:

CEPP Deliverables Submission Checklist (doc)

Deliverables Submission Cover Page (doc)

Requesting Payment of a Disbursement

Payments will be issued in a series of disbursements. The recipient will have to submit all invoices for all funded activities outlined in the Funding Agreement as a part of their submission of grant deliverables.

If the grant recipient is not HST registered: Submit only the completed Request for Payment template 

If the grant recipient is HST registered: Submit both the completed Request for Payment template AND a Canada Revenue Agency (CRA) compliant invoice. Please use your standard CRA compliant invoice. (Click here for the CRA's page on invoice requirements.)

Submit all required request for payment documents by email to your CEPP Program Manager.

 

Information for CEPP 1.0 Project Grant Recipients

Requesting Payment of a Disbursement

Payments will be issued in a series of disbursements. The recipient will have to submit all invoices for all funded activities outlined in the Funding Agreement as a part of their submission of grant deliverables.

If the grant recipient is not HST registered: Submit only the completed Request for Payment template 

If the grant recipient is HST registered: Submit both the completed Request for Payment template AND a Canada Revenue Agency (CRA) compliant invoice. Please use your standard CRA compliant invoice. (Click here for the CRA's page on invoice requirements.)

Submit all required request for payment documents by email to your CEPP Program Manager.

Request for Payment template (doc)

Check In Reports

Grant recipients are required to submit Check-In Reports to their CEPP Program Manager summarizing progress made on the activities funded under the grant on a monthly or quarterly basis. The reporting frequency for the grant is indicated in Schedule B of the Funding Agreement. Check-In Reports should be brief but should have sufficient detail including disclosure of any challenges the Project is facing and any new developments or variances from the Funding Agreement, Application or last Check-in, including changes to the budget or activities. Below is a template of the Check-In Report document.

Check-in Report (doc)

Insurance

The recipient must send their CEPP Program Manager an electronic copy of an insurance certificate within three months of the execution of the Funding Agreement. Article 8 of the Funding Agreement outlines all the insurance requirements for the term of the grant. Please contact the CEPP Program Manager for your grant with any questions about insurance.

Change Requests

In certain circumstances, an extension of deliverable due dates may be required. In this case a change request is required. Please contact your CEPP Program Manager for further details.

Submitting Deliverables

Schedule B in the Funding Agreement lists all the deliverables that a grant recipient is responsible for submitting to the CEPP to demonstrate progress on or completion of the funded activities provided for in the agreement.

These deliverables are submitted in a Deliverables Submission Package to your CEPP Program Manager, which comprises of several documents, including:

• Deliverable Submission Checklist 
• Deliverable Submission Cover Page 
• Request for Payment 
• CRA Invoice for subsequent or final disbursement (if HST registered)
• All of the required deliverables from Schedule B
• Invoices for work completed showing proof of payment
• Any additional documentation, such as Check-In Reports or proof of insurance 

The due dates for the Deliverable Submission Packages are listed in Schedule B of the Funding Agreement. If you have any questions about submitting grant deliverables, contact your CEPP Program Manager.

Deliverables Package Templates
These documents are all important components of your Deliverables Submission Package:

CEPP Deliverables Submission Checklist (doc)

Deliverables Submission Cover Page (doc)

Project Management Report Template (doc)

 

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